The Website KARM (कर्म) (“Website”) is operated by DEVALOK, a sole proprietorship business registered under the laws of India (hereinafter referred to as “our”, “us”, “we”, or “DEVALOK”, which also includes our affiliates, associates, sister concerns, etc.).
We are dedicated to safeguarding your privacy. Any information or data collected and processed through the Website is done in full compliance with the provisions of the applicable national and state laws governing the collection and processing of personal data. Please carefully review the following to understand how we handle your information and data.
This Privacy Policy should be read alongside the Terms of Use available at karm.devalok.in/tos. Access to and use of the Website is conditional upon your acceptance of both this Privacy Policy and the Terms of Use. By accessing and/or using the Website, you confirm that you have read, understood, and agree to be bound by both the Terms of Use and this Privacy Policy. Furthermore, you consent to your information and data being collected, stored, and used as outlined in this Privacy Policy.
DEVALOK values your privacy and is committed to protecting the personal data you provide while using the “Karm” Website. This Privacy Policy explains how we collect, use, store, and safeguard your data.
By accessing and/or using the Website, you consent to Your Information being collected, stored and used in the manner laid out in this Privacy Policy. The collecting and retaining agency in respect of Your Information is DEVALOK.
1.1.
You hereby acknowledge that the collection of Your Information as described in this Privacy Policy is necessary to fulfil the purposes specified in this Privacy Policy.
1.2.
You may request for review of Your Information as provided by you to DEVALOK. Within such request You may also request that Your Information is corrected, completed, amended or updated. Any requests in this regard may be made to the following entity by way of an email with the subject-line “Privacy Policy: Request to Review Information” (as applicable): pac@devalok.in
1.3.
You may withdraw your consent for the subsequent use of your personal data by DEVALOK, by sending an email to the following entity with the subject-line “Privacy Policy: Withdrawal of Consent”: pac@devalok.in clearly stating your (i) identification details, if any and (ii) scope of withdrawal of consent.
DEVALOK reserves the right to seek further details from you in order to ascertain the exact nature of the withdrawal of consent. Withdrawal of consent shall not be treated as effective unless the communication is made in the manner described above. Withdrawal of consent may result in DEVALOK being unable to provide further services to you.
DEVALOK, through its website KARM, may collect the following types of personal data for the purposes of providing, improving, and maintaining the websites’ services. This data collection is essential for efficient management of payroll, attendance, and other internal operations:
2.1.
Personal Identification Information:
This includes basic personal details that are necessary for identifying you as an employee of DEVALOK. The data collected may include:
2.1.1.
Full Name: To identify and communicate with you.
2.1.2.
Employee ID: A unique identifier assigned to you as an employee of DEVALOK.
2.1.3.
Contact Information: Including email address, phone number, and physical address for communication purposes, and to ensure we can reach you regarding your records and any important notices related to Karm.
2.1.4.
Date of Birth: To verify your identity and ensure compliance with legal and company regulations.
2.2.
Attendance Data:
This category involves information related to your attendance, working hours, and break usage. Karm tracks your presence and absence within the system to calculate accurate attendance and break balances. This data may include:
2.2.1.
Clock-in and Clock-out Times: The specific times you log into and out of the platform, including any hours worked remotely or outside of regular office hours.
2.2.2.
Leave Records: Information about your leave requests and approvals, such as vacation days, sick leaves, and personal leave.
2.2.3.
Break Usage: Tracking of your break hours (lunch, personal breaks, etc.), and any requests you make for break periods or time off.
2.2.4.
Absenteeism and Punctuality: Records of missed days, late arrivals, or early departures, which help manage attendance compliance and provide insights into your attendance patterns.
2.3.
Payroll Data:
Karm collects data related to your salary and payment history, which is essential for the processing of your payroll. The data may include:
2.3.1.
Salary Details: Your monthly salary, pay structure, and any bonuses or incentives.
2.3.2.
Payslips: Downloadable documents that outline your earnings, deductions, and any other relevant payroll information.
2.3.3.
Deductions: Information on various salary deductions, including tax withholdings (e.g., TDS), provident fund (PF), insurance premiums, etc.
2.3.4.
Payment History: A record of when and how your salary was paid, including any adjustments, arrears, or reimbursements.
2.4.
Other data for compliance:
In some cases, Karm may also collect sensitive personal data, such as PAN and Aadhaar details, strictly for compliance purposes like TDS (Tax Deducted at Source) or other statutory requirements. This data is stored securely and used only for the relevant purposes as mandated by law.
We use the data we collect for the following purposes:
3.1.
To Provide Services such as managing your payroll, attendance, and break data, and generate payslips.
3.2.
To Improve the Platform by analysing usage data to improve functionality and user experience.
3.3.
Compliance with company policies and other regulatory requirements.
We retain your personal data for as long as needed to fulfil the purposes for which it was collected or as required by law. After this period, your data will be securely deleted or anonymized.
KARM is committed to maintaining reasonable security practices in line with the applicable laws and adheres to recognized industry standards, including IS/ISO/IEC 27001. While we implement these security measures to protect your data, it's important to note that absolute security cannot be guaranteed by any organization. As such, KARM does not offer a 100% guarantee regarding the safety of your information.
If KARM becomes aware of a security breach that impacts your personal data, we will make reasonable efforts to inform you, potentially through a notice posted on the Website. As outlined elsewhere in this Privacy Policy, we encourage you to regularly review this policy to stay updated on any changes.
KARM is not responsible for the security of third-party websites, links, or resources that you may encounter while using the Website.
6.1.
KARM does not share your personal data with any third-party websites or applications. The platform is designed to ensure that your information remains private and secure. However, in certain situations where it is required for essential purposes, such as legal compliance, Karm may share your personal information. For example, we may need to share specific details such as PAN or Aadhaar information for purposes like Tax Deducted at Source (TDS), in accordance with applicable tax laws and regulations.
6.2.
We do not accept any responsibility or liability for third-party services or for any personal data that may be collected or processed through such services, unless explicitly mentioned for compliance or legal purposes. In such cases, we will ensure that your data is only shared in accordance with legal requirements. You should always review any third-party policies carefully to understand how your information may be handled by those services.
Depending on your jurisdiction, you may have the following rights regarding your personal data:
7.1.
The right to access and receive a copy of your data.
7.2.
The right to correct any inaccurate data.
7.3.
The right to request deletion of your data (subject to legal obligations).
7.4.
The right to withdraw consent for data processing where applicable.
KARM reserves the right to update this Privacy Policy as needed, such as when we update the Website or in response to regulatory changes. We will make reasonable efforts to notify users of significant changes, such as posting a notice on the Website. However, you should regularly review this Privacy Policy for updates. The “Last Updated” date at the top will reflect the most recent changes. Continued use of the Website after changes are posted constitutes acceptance of the updated Privacy Policy. If you disagree with the changes, you must stop using the Website. Any collection or use of your information will be governed by the Privacy Policy in effect at the time of such activity.
If you have any questions, concerns, or requests regarding this Privacy Policy, you may contact our Grievance Officer through the information given below:-
Address: SHOP NO- F.F.-91, KHAZANA COMPLEX, SECTOR-K, AASHIYANA, Uttar Pradesh, Lucknow, India - 226012
Email: mudit@devalok.in
Last updated: 20th March 2025